A Day in the Life of a VA for Course Creators

Let’s explore the possibilities that may await you!

Virtual assistants (VAs) are indispensable to course creators, helping them manage operations, increase productivity, and free up time to focus on the creative aspects of their business. 

✨This is what we at VA for Course Creators know, love, and share everyday!

But have you ever wondered what a typical day looks like for a Virtual Assistant specializing in this wonderful and expansive niche? 

Part of the beauty of owning your own business includes structuring your day in a way that best supports your client’s needs and the lifestyle you want to lead. So, in short, there is no “one-size-fits-all” day for VAs - everyone is different and needs different things.

It’s quite fun to explore what your days could look like as a successful virtual assistant, though. It’s a chance to play the “what if” game to see the possibilities that are available to you - exciting stuff!

Below are three scenarios that illustrate different kinds of days you might experience as a VA for course creators. 

Each shows the variety and flexibility that make this role so appealing - let’s dive in!

Scenario 1: The tech-savvy organizer

If you're someone who thrives on technology and organization, your day might revolve around ensuring the smooth operation of your client’s course platform and automating workflows. 

Here's what your day could look like:

Morning:

• Start your day with a quick check of your client’s management system (LMS) like Kajabi*, Thinkific, or Teachable to ensure all modules are functioning as they should. If the client is launching a new course, you might test payment gateways and enrollment processes to confirm they’re glitch-free.

⚡*You can check out Kajabi for yourself (and learn the basics of being a freelance VA) in my free Learn How to Become a VA masterclass! 

• Review the day’s priorities, which could include organizing content uploads or resolving tech issues flagged by students.

Midday:

• Set up email automations for students enrolled in the course. For example, create a welcome sequence for new sign-ups that includes course login details, an introductory video, and resources.
• Troubleshoot any issues with email deliverability or student access. You’ll also coordinate with tech support if needed.
• Meet with your client to review updates on course progress or discuss new features they want to implement, such as adding quizzes or discussion forums.

Afternoon:

• Draft step-by-step video tutorials to guide students on navigating the course platform. This could include how to access materials, track progress, or contact support.
• Update spreadsheets to track student engagement metrics like completion rates and quiz scores. This data is vital for your client to assess the course’s effectiveness.

Wrap up:

• Review the client’s inbox for any urgent questions from current or prospective students. Reply on behalf of your client (or flag messages requiring their input).

This type of day is perfect for VAs who enjoy structured tasks and problem-solving within a tech-driven environment.

Scenario 2: The social media strategist

Though the development of a marketing campaign is the course creator’s ultimate responsibility, the two of you may agree on your input with social media marketing. If this is the case, your day might be more involved with promoting your client’s course on social media platforms and engaging with their audience. 

Here’s a glimpse into a social media-focused day:

Morning:

• Begin your day by drafting social media posts for platforms like Instagram, LinkedIn, and TikTok. You’ll tailor captions to the tone of your client’s brand and include compelling calls-to-action. Once your client gives feedback and then the all-clear, you’ll schedule those posts at times that make sense for your client’s audience. 
• Use tools like Canva to design eye-catching graphics or create a carousel post highlighting the benefits of enrolling in the course.

Midday:

• Monitor social media engagement - respond to comments, reply to direct messages, and participate in relevant group discussions to position your client as a thought leader.
• Host a live Q&A session on Instagram or Facebook to help potential students understand the value of the course. You’ll manage behind-the-scenes aspects, such as moderating the chat and addressing technical glitches.

Afternoon:

• Analyze recent social media metrics using tools like Meta Business Suite or Buffer. You’ll identify which posts performed best and make recommendations for future content.
• Collaborate with your client to brainstorm ideas for an upcoming promotional campaign. For example, a “challenge” to build excitement and attract new enrollments.

Wrap up:

• Outline a blog post or newsletter to repurpose social media content in upcoming days. Share testimonials from past students or highlight upcoming course features to nurture leads.
• End the day by drafting email broadcasts to your client’s list about limited-time discounts or bonuses for new enrollees.

This type of day is ideal for VAs who love creativity, connecting with audiences, and using data to shape marketing strategies.

Scenario 3: The all-in-one project manager

For VAs who enjoy juggling multiple responsibilities simultaneously, a day packed with diverse tasks could be your jam. 

Here’s an example:

Morning:

• Begin by reviewing the client’s calendar and updating their schedule to reflect priorities for the week. Notify them of any upcoming interviews, webinars, or coaching calls related to their course. This could easily look like setting up reminders that seamlessly pop up for them on their device (and alert tone) of choice!
• Send reminders to guest speakers for an upcoming webinar included in the course’s premium package. Confirm their availability and ensure they have all necessary details like the link to the webinar and standard housekeeping rules.

Midday:

• Proofread and format a module’s transcript to ensure clarity and consistency before uploading it to the LMS.
• Draft an outline for a new course module based on notes from your client’s last brainstorming session. This might involve researching topics or curating relevant resources.
• Coordinate with a graphic designer to finalize slide decks for course presentations.

Afternoon:

• Manage customer support tickets. Address questions about the course curriculum, assist students with login issues, or guide them on how to access resources.
• Organize a team meeting to discuss progress on a course revamp project. Assign action items and set deadlines for deliverables.

Wrap up:

• Prepare a detailed end-of-day report for your client, summarizing completed tasks, pending items, and any feedback received from students or collaborators.
• Update task management tools like Asana or Trello to reflect the day’s progress and ensure all team members are aligned.

This type of day suits VAs who excel in multitasking, thrive on collaboration, and love playing a pivotal role in moving projects forward.

☀️ Does this sound like a good day for you? Let us know down below in the comments!

Why choose a career as a VA for course creators?

Each of these scenarios demonstrates how dynamic and rewarding this role can be. As a virtual assistant for course creators, you have the chance to:

• Make a tangible impact - your work directly supports your client’s ability to educate and inspire their audience. How cool is that?!
• Enjoy variety - whether your day involves managing tech, working in social media, or coordinating projects, no two days are exactly the same.
• Work flexibly - most VAs operate remotely, giving you the freedom to design your workday around your personal schedule - as long as the work gets done in a timely manner!

If you’re organized, proactive, and eager to make a difference, a career as a VA for course creators could be your next big move.

Being a virtual assistant for course creators is about more than just ticking off a to-do list - it’s about partnering with entrepreneurs to bring their educational visions to life. Whether you prefer diving into tech, being part of social media strategies, or wearing multiple hats as a project manager, there’s no shortage of opportunities to shine in this role.

If you’re ready to step into a fulfilling, versatile career, the world of course creation is waiting for you. Kickstart your virtual assisting career - or just learn if you’ve got what it takes before fully jumping in! - with my Learn How to Become a VA masterclass!

Which of these scenarios speaks to your skills and interests? Let us know in the comments below!